2.  EXECUTIVE

          A)  THE EXECUTIVE SHALL CONSIST OF: IMMEDIATE PAST PRESIDENT, PRESIDENT, VICE PRESIDENT, ADMINISTRATIVE ASSISTANT, TREASURER, AND/OR ACCOUNTANT, OMHA CONVENOR, GENERAL MANAGER OF HOCKEY OPERATIONS, PREVENTION SERVICES OFFICER, CMHA PREVENTION SERVICES PARENT LIAISON, 14  DIRECTORS, EQUIPMENT MANAGER AND DIRECTOR AT LARGE.                         

B)  THE EXECUTIVE COMMITTEE SHALL CONSIST OF: IMMEDIATE PAST PRESIDENT, PRESIDENT, VICE PRESIDENT, ADMINISTRATIVE ASSISTANT, TREASURER, AND/OR ACCOUNTANT, OMHA CONVENOR, GENERAL MANAGER OF HOCKEY OPERATIONS, PREVENTION SERVICES OFFICER, DIRECTOR AT LARGE AND EQUIPMENT MANAGER. 

             C)  FOR THE POSITION OF THE VICE PRESIDENT, ADMINISTRATIVE ASSISTANT, AND TREASURER YOU MUST OF HAVE SERVED FOR ONE FULL TERM AS A MEMBER OF THE C.M.H.A EXECUTIVE PRIOR TO ASSUMING ON OF THESE POSITIONS, UNLESS THERE ARE NO OTHER NOMINATIONS. FOR THE POSITION OF PRESIDENT YOU MUST HAVE SERVED FOR ONE FULL TERM AS A MEMBER OF THE C.M.H.A EXECUTIVE COMMITTEE PRIOR TO ASSUMING THIS POSITION, UNLESS THERE ARE NO OTHER NOMINATIONS.

              D)  IF THE DIRECTOR IS CONSIDERED NOT TO BE FULFILLING HIS/HER RESPONSIBILITIES, HIS/HER PERFORMANCE SHALL BE REVIEWED BY THE EXECUTIVE COMMITTEE.  IF, AFTER REVIEW, THE EXECUTIVE COMMITTEE FINDS THAT THE MEMBER IS NOT FULFILLING HIS/HER RESPONSIBILITIES THE DIRECTOR WILL BE REMOVED FROM ACTIVE STATUS. SUCH DECISION SHALL BE SUBJECT TO APPROVAL BY EXECUTIVE

              E) A QUORUM SHALL CONSIST OF EIGHT (8) BOARD MEMBERS OR MORE AND SHALL INCLUDE EITHER THE PRESIDENT OR THE VICE PRESIDENT.  

              F)  IF A MEMBER OF THE EXECUTIVE COMMITTEE IS UNABLE TO FULFILL THEIR DUTIES FOR THE FULL TERM, THE BOARD OF DIRECTORS WILL ELECT, BY VOTE, A CURRENT DIRECTOR TO FILL THE POSITION FOR THE DURATION OF THE TERM.

 G) THE PRESIDENT AFTER ONE FULL TERM IN OFFICE MAY BECOME IMMEDIATE PAST PRESIDENT.

 H)  IF A DIRECTOR IS UNABLE TO FULFILL THEIR DUTIES AS A DIRECTOR, THE POSITION IS TO BE FILLED BY ONE OF THOSE PEOPLE WHO RAN AS DIRECTORS AT THE LAST AGM BEGINNING WITH THE PERSON WHO RECEIVED THE REMAINING HIGHEST VOTE TOTAL.

  I)  THE C.M.H.A PRESIDENT, VICE PRESIDENT, ARE PROHIBITED FROM HOLDING A POSITION WITHIN THE TOROS AAA ZONE GOVERNING COMMITTEE TO PROTECT THE INTEGRITY OF THE C.M.H.A AND AAA ZONE GOVERNING COMMITTEE PERTAINING TO ANY CONFLICT OF INTEREST THAT MAY ARISE.

  J)  THE CMHA PREVENTION SERVICES PARENT LIAISON CANNOT BE A HEAD  COACH, ASSISTANT COACH, MANAGER OR TEAM TRAINER OF ANY CMHA TEAM.     

  K) THE CMHA PRESIDENT CANNOT BE A HEAD COACH, ASSISTANT COACH, MANAGER OR TEAM TRAINER OF ANY CMHA TEAM.

 L)  THE CMHA VICE PRESIDENT CANNOT BE A HEAD COACH, ASSISTANT COACH, MANAGER OR TEAM TRAINER OF ANY CMHA TEAM.

 M) THE CMHA ADMINISTRATIVE ASSISTANT CANNOT BE A HEAD COACH, ASSISTANT COACH, MANAGER OR TEAM TRAINER OF ANY CMHA TEAM

3.  ELECTIONS

ALL ELECTIONS

A)   ALL OFFICES WILL BE OPEN FOR ELECTION TO ELIGIBLE MEMBERS IN GOOD STANDING; A NOMINATING COMMITTEE APPOINTED BY THE EXECUTIVE WILL PRESENT CANDIDATES.  IN THE EVENT THAT THERE ARE NO NOMINATIONS PRIOR TO THE ANNUAL MEETING, NOMINATIONS WILL BE ACCEPTED FROM THE FLOOR. ALL NOMINATIONS MUST BE SUBMITTED TWO (2) WEEKS (14 DAYS) PRIOR TO THE ANNUAL GENERAL MEETING. ALL NOMINEES MUST BE IN ATTENDANCE AT ANNUAL GENERAL MEETING TO STAND FOR OR DECLINE NOMINATION.

B)   ELIGIBLE VOTERS SHALL BE CONSIDERED TO BE EXECUTIVE MEMBERS, TEAM OFFICIALS, SPONSORS AND PARENTS / LEGAL GUARDIANS OF THE C.M.H.A. PLAYERS IN GOOD STANDING.

C)   THE PRESIDENT PRIOR TO MAY 31ST FOR THE ENSUING YEAR SHALL CALL AN ANNUAL MEETING.

D)   ALL ELECTIONS WILL BE BY BALLOT.

E)   PROXY VOTES WILL NOT BE ALLOWED FOR THE ELECTION OF OFFICERS AT THE ANNUAL GENERAL MEETING. 

F)   NOMINATION AND ELECTIONS WILL BE HELD UPON THE EXPIRY OF EACH TERM OF OFFICE AS FOLLOWS:                                     

PRESIDENT – TWO (2) YEAR TERM (ODD)

TREASURER – TWO (2) YEAR TERM (ODD)

VICE PRESIDENT, ADMINISTRATIVE ASSISTANT – TWO (2) YEAR TERM (EVEN)

DIRECTORS – TWO (2) YEAR TERM (50 % PLUS/MINUS OF DIRECTORS HAVE REVOLVING OFFSETTING TERMS OF (ODD) AND (EVEN) YEARS – PERCENTAGE IS DETERMINED BY RESIGNATIONS OR LEAVES.

THE BOARD IS OBLIGATED TO INFORM PARENTS, IN WRITING THROUGH THE NEWSLETTER, WEBSITE AND / OR LETTER TO PARENTS DELIVERED BY MANAGERS, OF THE UPCOMING EXPIRATION OF TERMS.

4.  CONVENORS

CONVENORS:

A)   THE EXECUTIVE COMMITTEE SHALL APPOINT THE O.M.H.A CONVENOR, GENERAL MANAGER OF HOCKEY OPERATIONS, PREVENTION SERVICES OFFICER AND EQUIPMENT MANAGER EACH YEAR.      

B)   THE O.M.H.A. CONVENOR MAY CALL A MEETING OF ALL COACHES AND/OR MANAGERS AT HIS/HER DISCRETION. THE PRESIDENT SHALL BE NOTIFIED OF ALL MEETINGS.

C)   THE O.M.H.A CONVENOR SHALL APPOINT THE GAME OFFICIALS CONTACT PERSON EACH YEAR, ALL TIME KEEPER FEES ARE SUBJECT TO APPROVAL BY THE BOARD OF DIRECTORS.

5.  EXECUTIVE DUTIES 

DUTIES OF THE EXECUTIVE OFFICERS:

A)   IMMEDIATE PAST PRESIDENT WILL PERFORM DUTIES AS DEEMED NECESSARY BY THE PRESIDENT.

B)   THE PRESIDENT SHALL PRESIDE AT ALL MEETINGS OF THE ASSOCIATION EXECUTIVE. HE/SHE SHALL APPOINT COMMITTEES SUBJECT TO THE APPROVAL OF THE EXECUTIVE, AND SHALL BE EMPOWERED TO CALL MEETINGS OF SAID COMMITTEES AT HIS OWN DISCRETION. HE/SHE SHALL SERVE AS EX-OFFICIAL ON ALL COMMITTEES.

C)   VICE PRESIDENT SHALL BE SUBJECT TO CALL AT TIMES TO ACT IN THE ABSENCE OF THE PRESIDENT. HE/SHE SHALL PERFORM DUTIES SUCH AS THE PRESIDENT DEEMS NECESSARY.

D)   EXECUTIVE DIRECTORS WILL ASSUME THE DUTIES ASSIGNED BY THE EXECUTIVE.

E)   TREASURER AND/OR ACCOUNTANT SHALL PAY ALL ACCOUNTS BY CHEQUE (SIGNED BY THE TREASURER AND/OR ACCOUNTANT AND THE PRESIDENT AND/OR VICE PRESIDENT), KEEP ACCURATE RECORD OF ALL MONIES RECEIVED AND DISPERSED AND REPORT THE SAME AT THE ANNUAL GENERAL MEETING. A) APRIL 30 WILL BE ESTABLISHED AS THE OFFICIAL FINANCIAL YEAR END FOR EACH SEASON. A COMPLETE SET OF FINANCIAL STATEMENTS INCLUDING: A SUMMARY OF RECEIPTS AND DISBURSEMENTS, STATEMENT OF FINANCIAL POSITION, PRINTOUT OF ALL BANK ACCOUNTS LISTING ALL TRANSACTIONS, AS WELL AS BANK RECONCILIATIONS BE PROVIDED TO THE PRESIDENT, VICE PRESIDENT AND ADMINISTRATIVE ASSISTANT BY MAY 31.  AFTER YEAR-END, THE TREASURER/PRESIDENT WILL HAVE THE FINANCIAL YEAR END BOOKS AUDITED BY AN INDEPENDENT AUDITOR TO BE APPOINTED AT THE ANNUAL MEETING.

F)   THE O.M.H.A. CONVENOR SHALL BE DIRECTLY RESPONSIBLE FOR THE ASSOCIATIONS TEAMS TO THE O.M.H.A. AND C.M.H.A. BOARD OF DIRECTORS.  THE O.M.H.A. CONVENOR WILL HAVE THE POWER TO DISCIPLINE OR SUSPEND THE MANAGER, COACH AND/OR PLAYER OF THE C.M.H.A., BUT MUST FIRST NOTIFY THE C.M.H.A. PRESIDENT OF ALL UPCOMING SUSPENSIONS.

G)   THE PREVENTION SERVICES OFFICER AND THE CMHA PREVENTION SERVICE PARENT LIAISON DUTIES WILL BE TO CHAIR AND RESOLVE PARENT LIAISON MATTERS AND ABUSE ISSUES.               

6.  COACHING STAFF- APPOINTMENT OF MANAGERS, COACHES, ASSISTANT COACHES AND TRAINERS:

A)    ALL MANAGERS, ASSISTANT COACHES, AND TRAINERS WILL BE APPOINTED AND APPROVED BY THE C.M.H.A. EXECUTIVE COMMITTEE.   MANAGERS, ASSISTANT COACHES, AND TRAINERS WILL BE SELECTED AFTER THE TEAMS ARE PICKED, OR IF NO CONFLICT OF INTEREST, FOR THOSE POSITIONS, THEY MAY BE APPOINTED PRIOR TO THE TRY-OUTS.

B)   ALL CARDED TEAM OFFICIALS AND BOARD OF DIRECTORS WILL BE REQUIRED TO PROVIDE A LOCAL POLICE RECORDS CHECK AND A CPIC (CANADIAN POLICE INFORMATION CHECK) TO THE C.M.H.A. BOARD OF DIRECTORS WITHIN 14 DAYS OF THEIR APPROVAL. THIS PROCESS MUST BE DONE EVERY TWO YEARS. THE COST PICKED UP BY THE C.M.H.A. FOR COACHES ONLY.

C)   PARENT COACHING QUESTIONNAIRE FORMS WILL BE GIVEN TO THE PARENTS EACH YEAR PRIOR TO THE SELECTION OF CMHA COACHES FOR THE UPCOMING YEAR. THESE QUESTIONNAIRES WILL BE MADE AVAILABLE TO THE CMHA BOARD OF DIRECTORS PRIOR TO ANY CMHA COACHING ANNOUNCEMENTS. THE QUESTIONNAIRE'S WILL BE SIGNED BY A PARENT OR LEGAL GUARDIAN. A SUMMARY OF THE ANNUAL COACHING QUESTIONNAIRES WILL BE MADE AVAILABLE TO THE CMHA COACH UPON REQUEST.

 D)  ALL HEAD COACHES WILL BE APPOINTED AND APPROVED BY THE C.M.H.A. COACHES SELECTION COMMITTEE.  APPOINTMENT OF HEAD COACHES WILL TAKE PLACE NO LATER THAN TWO WEEKS PRIOR TO TRYOUTS. THE CMHA BOARD OF DIRECTORS WILL BE PROVIDED A LIST OF SELECTIONS PRIOR TO MEMBERSHIP PRESS RELEASE. 

7.  THE DUTIES OF MANAGERS, COACHES, ETC:

A)   THE RULES AND REGULATIONS AS LAID DOWN BY THE ONTARIO MINOR HOCKEY ASSOCIATION (O.M.H.A) WILL GOVERN ALL MANAGERS, COACHES, ASSISTANT COACHES AND TRAINERS. ANY OTHER DUTIES WILL BE ASSIGNED AS PER CONVENOR MEETINGS.

B)   THE MANAGER WILL BE RESPONSIBLE FOR ALL TEAM FINANCES AND DISBURSEMENTS OF TEAM FUNDS, THERE WILL BE A MINIMUM OF TWO (2) SIGNING OFFICIALS FOR EACH TEAM, ONE (1) BEING THE MANAGER, 2ND BEING A PARENT INDEPENDENT OF THE COACHING STAFF. ANY REFUNDS TO THE TEAM PARENTS FROM TEAM FINANCES AT SEASON END WILL BE DISBURSED IN THE FORM OF CASH OR CERTIFIED CHEQUE AND COMPLETED BY C.M.H.A FISCAL YEAR END OF APRIL 30 IN EACH YEAR. MANAGERS CANNOT BE RELATED / MARRIED TO IN ANY FORM TO THE HEAD COACH TO AVOID CONFLICT OF INTEREST.

C)   C.M.H.A. WILL REIMBURSE COACHING STAFF FOR COACH LEVEL/INTERMEDIATE/ADVANCED/AND TRAINERS CERTIFICATES ACCORDING TO THE REIMBURSEMENT POLICY.

D)   ALL COACHES MUST ATTEND COACHES COMMITTEE MEETINGS WHEN CALLED BY THEIR COMMITTEE CHAIRPERSON

E)   IT IS MANDATORY THAT TWO MEMBERS OF THE COACHING STAFF OR APPOINTED ADULT ARE IN THE DRESSING ROOM BEFORE AND AFTER GAMES OR PRACTICE WHENEVER PLAYERS ARE IN  THE DRESSING  ROOM.          

 8.     THE EXECUTIVE MAY CHANGE NO CLAUSE OR AMENDMENTS TO THE CONSTITUTION. ANY CHANGES TO THE CONSTITUTION OR BY-LAWS CAN ONLY BE MADE AT THE ANNUAL MEETING BY A MAJORITY VOTE. ALL CONSTITUTIONAL CHANGES MUST BE FORWARDED TO THE ADMINISTRATIVE ASSISTANT TWO (2) WEEKS PRIOR TO THE AGM MEETING DATE.

 9.    THE EXECUTIVE SHALL AGREE TO ABIDE BY AND COMPLY WITH THE RULES OF THE  

         ASSOCIATION.

   10.  THE NEW EXECUTIVE TO RESUME DUTIES AS OF JUNE 1^ST EACH YEAR.

11. TRYOUTS

THE GOAL OF THE TRYOUTS IS TO IDENTIFY AND PLACE THE MOST QUALIFIED PLAYERS AT THE HIGHEST POSSIBLE LEVEL. REGISTERED CMHA PLAYERS ARE NOT REQUIRED TO ATTEND AAA ZONE TRYOUTS. THE CLARINGTON MINOR HOCKEY ASSOCIATION (C.M.H.A) WILL CONDUCT ANNUAL TRYOUTS PROVIDING ELIGIBLE PLAYERS THE OPPORTUNITY TO COMPETE FOR POSITIONS AT THE HIGHEST SKILL LEVELS.

ATTENDANCE AT "AA" TRYOUTS IS MANDATORY TO BE ELIGIBLE FOR SUBSEQUENT LEVELS FOR PLAYERS HAVING PLAYED "AA", "A" (ANY AGE) OR TYKE HOUSELEAGUE DURING THE PREVIOUS SEASON.  ATTENDANCE AT "A" TRYOUTS IS MANDATORY TO BE ELIGIBLE FOR "AE" LEVEL FOR PLAYERS HAVING PLAYED "AE" OR HOUSELEAGUE DURING THE PREVIOUS SEASON.

12.  REGISTRATION FEES

NO REGISTRATION FEES WILL BE REFUNDED FOR ANY PLAYERS QUITTING A TORO TEAM UNLESS, DUE TO MOVING OUT OF THE AREA OR INJURED (WITH DOCTOR’S CERTIFICATE) AFTER THAT TEAM HAS PLAYED its FIRST LEAGUE GAME AND AT THE DISCRETION OF THE EXECUTIVE.

13.  MEMBER CONDUCT

THE PREVENTION SERVICES COMMITTEE WILL MAKE RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE FOR ALL CASES INVESTIGATED. A PERSON DETERMINED BY THE PREVENTION SERVICES COMMITTEE WHO IS FOUND GUILTY OF HAVING BREACHED A POSITION OF TRUST WITH THE ASSOCIATION WILL BE BARRED FROM HOLDING AN ELECTED OR APPOINTED OFFICE WITHIN THE C.M.H.A. 

14.  MEMBER IN GOOD STANDING
 

A MEMBER IN GOOD STANDING IS DEFINED AS ONE WHO DOES NOT OWE ANY APPLICABLE C.M.H.A  FEES, ASSESSMENTS, ETC. AND WHO IS NOT THE SUBJECT OF ANY CURRENT DISCIPLINARY ACTION. A MEMBER CANNOT HAVE ANY LEGAL ACTION

AGAINST THE C.M.H.A AND CANNOT AT ANYTIME DISTRIBUTE, RELAY INFORMATION THAT IS SLANDEROUS OR DEFAMATORY AGAINST ANY OF THE C.M.H.A MEMBERS OR EXECUTIVES. A MEMBER MAY BE REINSTATED BY THE C.M.H.A EXECUTIVE.

REV.  June, 2010

      Julie Mitchell -Administrative Assistant / carlo raco- president